(Using a computer is suggested to complete application. Phones are not always compatible.)

POSITION PROPERTIES

POSITION SUMMARY:

The Columbia Public School District is seeking an Office Personnel for Battle High School. 

ESSENTIAL RESPONSIBILITIES AND DUTIES

The Secretary to the Guidance Office is responsible for:

• Interact with students, teachers and parents
• Excellent Computer skills: proficient with Microsoft office programs and the student information system
• Data collection and report generation and analysis
• General clerical duties:  Processing grades, testing support, master schedule support, managing student progress on online credit recovery program, supply ordering, registration process support, answering the phone, filing, etc.
• Must be able to prioritize workload and be detail oriented
• Understanding and adhering to Board policies and procedures
• Excellent communication and organizational skills.
• Ability to handle multiple tasks simultaneously.
• Must have proficient typing skills.
• Effective telephone communication skills.
• Accurate and detail-oriented with data management skills.
• Other:  Proficient knowledge of Microsoft Office software (Word, PowerPoint, Access, Excel, and Publisher), Google applications, experience with student information system helpful. 

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

REPORTING RELATIONSHIPS

Reports To:       Director of Counseling

Supervises:      None

QUALIFICATIONS

Minimum:  High school diploma or GED

Preferred:  One year of office clerical experience preferred

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, staff, administration, parents and students. These are essential functions of the job.

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.  Calculate figures and amounts such as discounts, interest, proportions, and percentages. These are essential functions of the job.

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job.

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job.

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job.

Physical Demands:  While performing the duties of this position an employee is regularly required to sit, talk and hear; frequently required to move about and use fingers and controls; Occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job.

Attendance: Consistent and regular attendance is an essential function of this position.

Conditions and Environment:  The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

Equal Opportunity Employer