(Using a computer is suggested to complete application. Phones are not always compatible.)

 

POSITION PROPERTIES

Position Title	Office Staff – Secretary
Schedule / Grade	Grade 27	Job Code
FLSA	Non-exempt	Calendar	SEC12
Benefits	Eligible – 60 day waiting period	Contract Type	Notification
Bargaining Unit	None	Revised Date	01/31/2024

 

PURPOSE

This position will assist the Executive Director of Curriculum & Instruction, the C&I Department, and the CPSOnline division with secretarial duties.

 

ESSENTIAL RESPONSIBILITIES AND DUTIES

This position is responsible for duties including, but not limited to, the following:

 

• Interact with district administrators, building principals, teachers, school personnel, parents, and community representatives.
• Excellent Computer skills: proficient with Microsoft office programs, Internet, Google Suite.
• Assist administrative support staff with scheduling meetings, professional development, and calendar coordination for the Executive Director.
• Significant use of Infinite Campus, Business Plus, TalentEd, Timecard Online, Kronos, and BoA Works, including managing budgets, managing POs, and working with travel and PRs.
• Input student information for CPSOnline as needed, including schedules.
• Process student travel requests.
• Maintain electronic and paper filing systems and keep state, district, and department reporting records.
• Demonstrate general clerical duties: answering the phone, filing, greeting patrons in the building, prepping and cleaning up for Executive Director’s meetings, etc.
• Must be able to prioritize workload and be detail-oriented. 
• Understand and adhere to Board policies and procedures.

Perform other duties as necessary to support the mission and vision of Columbia Public School District.

 

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

 

REPORTING RELATIONSHIPS

Reports To:  Executive Director of Curriculum and Instruction

 

Supervises:  None

 

QUALIFICATIONS

Minimum:  High school diploma or GED

 

Preferred:  College associates or 4-year degree preferred; minimum of one year of office clerical experience or equivalent preferred

 

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

ADA REQUIREMENTS

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.

 

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing

 

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

 

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

 

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

 

Physical Demands: While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

 

Attendance:  Consistent and regular attendance is an essential function of this position.

 

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

 

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

 

                                                                         Equal Opportunity Employer