(Using a computer is suggested to complete application. Phones are not always compatible.)

 

POSITION PROPERTIES

 

Position Title	Office Staff - Attendance Secretary
Schedule / Grade	Grade 27	Job Code	##SEC09741
FLSA	Non-exempt	Calendar	SEC9
Benefits	Eligible	Contract Type	Notification
Bargaining Unit	None	Revised Date	1/16/2015

 

PURPOSE

 

This position will welcome visitors, parents, students and school personnel, and provide clerical support.

 

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Interact with and greet many people including students, teachers, administrators, and parents
• Provide general support to the school office
• Utilize computer and other office equipment
• Perform general clerical duties such as answering the phone and filing
• Prioritize workload and work flow in the office
• Handle multiple tasks simultaneously
• Keep record of student attendance and tardy information.
• Call parents of students who are absent.
• Type correspondence and maintain appropriate files.
• Provide assistance to the school nurse
• Understanding and adhering to Board policies and procedures
• Perform other duties and responsibilities as assigned.

DISTRICT EXPECTATIONS

 

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit http://www.cpsk12.org.

 

REPORTING RELATIONSHIPS

 

Reports To:  Principal

 

Supervises:  None

 

QUALIFICATIONS

 

Minimum:  High school diploma 

 

Preferred:  Business school/associates degree; prior clerical experience; prior use of office equipment; knowledge of Microsoft office software.

 

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

ADA REQUIREMENTS

 

Language:  Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students.

 

Computation:  Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.

 

Reasoning:  Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

 

Technology:  Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

 

Other Skills and Abilities:  Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information.

 

Physical Demands:While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required.

 

Attendance:  Consistent and regular attendance is an essential function of this position.

 

 

Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

 

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. 

 

Equal Opportunity Employer